{"article":{"id":8467176541340,"url":"https://rydoo.zendesk.com/api/v2/help_center/en-be/articles/8467176541340.json","html_url":"https://help.rydoo.com/hc/en-be/articles/8467176541340-Expense-and-policy-warnings","author_id":8079078150940,"comments_disabled":true,"draft":false,"promoted":false,"position":5,"vote_sum":0,"vote_count":0,"upvote_count":0,"downvote_count":0,"section_id":8145017660316,"created_at":"2023-04-17T12:17:00Z","updated_at":"2026-10-15T07:01:23Z","name":"Expense and policy warnings","title":"Expense and policy warnings","source_locale":"en-be","locale":"en-be","outdated":false,"outdated_locales":[],"edited_at":"2026-10-15T07:01:23Z","user_segment_id":null,"permission_group_id":8014159831708,"content_tag_ids":[],"label_names":[],"body":"
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Depending on your company's policy, you might encounter different warnings when creating expenses. These serve to inform you, your approver/controller/finance. 
If necessary, additional steps need to be taken to resolve the warning.

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Real-time policy warning

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Rydoo offers real-time rule warnings to make sure users fill in the correct information before submitting their expenses.

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Real-time rule warnings on web

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Real-time rule warnings on mobile

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Policy flag

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If an expense does not comply with company policy or is a duplicate, it will be highlighted with a flag icon. Depending on the type of message, it will display:

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After opening the expense, you can see which rule is being opposed. 

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Submission of out-of-policy expenses

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Depending on your company’s configuration, out-of-policy expenses can behave in two ways:

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If submission is blocked, a message will indicate what needs to be fixed.

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Info icon

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Next to the policy flags above, a blue info icon can have several other meanings as well. When you hover over it with your cursor, you can see what the cause is. They are there to catch the attention of the approvers, as one of the following things could apply: 

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