Mileage rate follows one currency. If you need to add another mileage rate with a different currency, a new mileage rate is needed. 

Here are the steps to add a new Mileage Rate

1. Click Add Mileage Rate


2. Fill in the required information and make sure to select the correct currency.
3. Click Save

Mileage Rate Field Description, see the below table. 

Field

Description

Rate Name

Fill in the mileage rate name.

Rate start date

This is the date when the rate starts.

Vehicle Group

Click the ( + ) sign to add vehicle type users could choose from.

Example: Car Type or Engine Size

Travel Mode

Select from the drop-down list:

  • Driving

  • Walking

  • Cycling

  • Public transit

Set Mileage Rate

Enter the amount/rate per kilometer or mile.

Currency

Select from the drop-down list which currency follows the rate.

Distance Unit

A unit that the user follows:

  • Kilometer

  • Mile

Code

The account code will show on Accounting Reports.

Active

Add a checkmark to activate the mileage rate.

Reimbursable

Add a checkmark if mileage expenses are reimbursable.

Remove the checkmark if mileage expense is for reporting purposes only.

Branch

Select the branch to where the mileage rate is applied to.

As a note, you can associate one branch per mileage rate.

Group

Based on the branch you selected in the Branch field, select to which group the rate applies.

You can add multiple groups per mileage rate.

Note:  This process can only be done by the person with Admin Role. 

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