Below are the fields on the Admin page and their character limits.

Users

Field Name

Data Type

Details

Salutation

(Optional)

List

Pre-defined by Rydoo.

  • Mr

  • Ms

First Name

Text

Maximum of 80 characters.

Last Name

Text

Maximum of 80 characters.

Email Address

Text

Maximum of 100 characters and should include "@" sign.

Mobile Phone

(Optional)

Numeric

Maximum of 15 digits.

User ID

(Optional)

Text

Maximum of 1155 characters.

Decimal Separator

List

Pre-defined by Rydoo ( . or , )

Date Format

String

Pre-defined by Rydoo (MM/DD/YYYY OR DD/MM/YYYY)

Default Currency

List

Pre-defined by Rydoo.

Distance Unit

List

Pre-defined by Rydoo.

  • Kilometer

  • Mile

Language

List

Pre-defined by Rydoo.

Country

List

Pre-defined by Rydoo.

Account Number (for reimbursement)

(Optional)

Text

Maximum of 50 characters.


Payment Methods

Field Name

Data Type

Details

User

List

Pre-defined by Administrator.

Payment Method Type

List

Pre-defined by Rydoo.

Account Number

Text

Up to 2000 characters.

Name

Text

Maximum of 50 characters.

Card Number

Numeric

Maximum of 16 digits (XXXX-XXXX-XXXX-XXXX)

Card Ownership

List

Pre-defined by Rydoo

Bank Account

(Optional)

List

Pre-defined by Rydoo

Payment method state

Boolean

Default payment method

(Optional)

Boolean


Groups

Field Name

Data Type

Details

Branch

List

Pre-defined by Administrator.

Group Name

Text

Maximum of 50 characters.

Group ID

Text

Maximum of 50 characters.

Exclude from approval flow

Boolean


Branches

Field Name

Data Type

Details

Branch Name

Text

Maximum of 50 characters.

Street

(Optional)

Text

Maximum of 100 characters.

Postal/ZIP Code

(Optional)

Text

Maximum of 8 characters.

City

(Optional)

Text

Maximum of 100 characters.

Branch ID

(Optional)

Text

Maximum of 100 characters.

Fiscal start date

String

Date (MM/DD/YYYY or DD/MM/YYYY)

Country

List

Pre-defined by Rydoo.

Enterprise number

(Optional)

Text

Maximum of 50 characters.

Currency

List

Pre-defined by Rydoo.

Time Zone

List

Pre-defined by Rydoo.

Import per diem list

Boolean


Categories

Field Name

Data Type

Details

Category Name

Text

Maximum of 50 characters.

Branch

List

Pre-defined by the Administrator.

Accounting Number

(Optional)

Text

Maximum of 50 characters.


Projects

Field Name

Data Type

Details

Project Name

Text

Maximum of 100 characters.

Project ID

(Optional)

Text

Maximum of 50 characters.

Branch

(Optional)

List

Pre-defined by the Administrator.


Custom Fields

Field Name

Data Type

Details

Field Name

Text

Maximum of 50 characters.

Field Value

Text

Maximum of 50 characters.

Field Value Code

(Optional)

Text

Maximum of 50 characters.


Expense Rules

Field Name

Data Type

Details

Name

Text

Maximum of 50 characters.

Description

(Optional)

Text

Up to 1000 characters.


Reject Reasons

Field Name

Data Type

Details

Reject Reason

Text

Maximum of 80 characters.


Mileage

Field Name

Data Type

Details

Rate Name

Text

Maximum of 200 characters.

Set mileage rate

Numeric

Maximum of 12 digits

Code

(Optional)

Text

Maximum of 255 characters.


Per Diems

Field Name

Data Type

Details

List Name

Text

Maximum of 50 characters.


Company Profile

Field Name

Data Type

Details

Company Name

Text

Maximum of 70 characters.

VAT Number

Text

Maximum of 100 characters.

Street + N

Text

Maximum of 100 characters.

Postal/ZIP Code

Text

Maximum of 8 characters.

City

Text

Maximum of 100 characters.

Contact person

Text

Maximum of 100 characters.

Contact function

Text

Maximum of 100 characters.

Contact email

Text

Maximum of 100 characters.

Contact phone

Text

Maximum of 15 digits

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