This is where Administrators can add or edit a mileage rate for the calculation of mileage expenses. The system creates the default rate “Car”. Administrators can easily update it to the correct rate and details.
To create a mileage rate.
Go to Admin > Mileage > + Add Mileage Rate.
Fill in all the necessary fields.
Once completed, click Save.
Mileage Rate Field Description
Field Name | Description |
Rate Name | Enter the mileage name rate.
Maximum of 200 characters. |
Rate Start Date | Enter the date when the rate starts. |
Vehicle Group | Select which vehicle type users could choose from.
Example: Engine size, Car brand and etc. |
Travel Mode | Choose from the drop-down menu:
|
Set Mileage Rate | Enter the amount/rate per distance. |
Currency | Select from the drop-down menu which currency follows the rate. |
Distance Unit | A unit that the user follows:
|
Code | Enter the account code that will show on Accounting Reports.
Maximum of 255 characters |
Active | When checked, the mileage rate will be active for users. |
Reimbursable | When checked, any mileage expenses will be reimbursed to users.
When not checked, mileage is for reporting purposes only. |
Branch | Select the branch to where the mileage rate is applied to.
NOTE: You can only associate one branch per mileage rate. |