What is it used for?

There are many different ways in which you can reimburse your colleagues. One of them is to directly transfer the amount from your business accounts to the account of the employee. For European entities, Rydoo supports the automatic creation of SEPA XML files which can be uploaded to your bank to automatically initiate payments to them.

What is SEPA?

The Single Euro Payments Area (SEPA) is an EU initiative to harmonize payments across the Eurozone.

Eurozone countries

  • Austria

  • Belgium

  • Cyprus

  • Estonia

  • Finland (including Aland Islands)

  • France (including French Guiana, Guadeloupe, Martinique, Mayotte, Saint Barthélemy, Saint Martin (French part), Réunion and Saint Pierre and Miquelon)

  • Germany

  • Greece

  • Ireland

  • Italy

  • Latvia

  • Lithuania

  • Luxembourg

  • Malta

  • Monaco (Monaco and San Marino have bilateral agreements with the EU to use the euro as their official currency)

  • Netherlands

  • Portugal (including Azores and Madeira)

  • San Marino (Monaco and San Marino have bilateral agreements with the EU to use the euro as their official currency)

  • Slovakia

  • Slovenia

  • Spain (including the Canary Islands and Ceuta en Melilla)

Non-Eurozone countries

In non-eurozone countries, the SEPA schemes are only used if the payment is done in Euro. Please contact your bank to see if it's possible to accept SEPA files to initiate payments.

  • Bulgaria

  • Croatia

  • Czech Republic

  • Denmark

  • Hungary

  • Iceland

  • Liechtenstein

  • Norway

  • Poland

  • Romania

  • Sweden

  • Switzerland

  • United Kingdom (including Gibraltar)

How does the Rydoo generated SEPA XML file look like?

  • SEPA XML Credit Transfer Initiation file pain.001.001.03

  • Initiating account needs to be a EURO denominated account.

  • Only reimbursable expenses are included in the report.

  • Rydoo users need to set up their IBAN number in Rydoo on their personal profiles.

  • When the file is created the IBAN numbers are validated. If numbers are not valid the transactions will not be included in the SEPA XML file. An error report is available as well.

Example format SEPA XML file

<?xml version="1.0" encoding="UTF-8" standalone="yes"?>
<Document xmlns="urn:iso:std:iso:20022:tech:xsd:pain.001.001.03" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="urn:iso:std:iso:20022:tech:xsd:pain.001.001.03 pain.001.001.03.xsd">
<CstmrCdtTrfInitn>
<GrpHdr>
<MsgId>Rydoo/20210328</MsgId>
<CreDtTm>2021-03-28T08:46:46</CreDtTm>
<NbOfTxs>1</NbOfTxs>
<InitgPty>
<Nm>Company XYZ</Nm>
</InitgPty>
</GrpHdr>
<PmtInf>
<PmtInfId>Rydoo/20210328</PmtInfId>
<PmtMtd>TRF</PmtMtd>
<NbOfTxs>1</NbOfTxs>
<PmtTpInf>
<SvcLvl>
<Cd>SEPA</Cd>
</SvcLvl>
</PmtTpInf>
<ReqdExctnDt>2021-05-01</ReqdExctnDt>
<Dbtr>
<Nm>Company XYZ</Nm>
</Dbtr>
<DbtrAcct>
<Id>
<IBAN>BE00000000000</IBAN>
</Id>
</DbtrAcct>
<DbtrAgt>
<FinInstnId>
<BIC>12345678</BIC>
</FinInstnId>
</DbtrAgt>
<ChrgBr>SLEV</ChrgBr>
<CdtTrfTxInf>
<PmtId>
<InstrId>Rydoo/2021-05-01/Sophie</InstrId>
<EndToEndId>Rydoo/2021-05-01/Sophie</EndToEndId>
</PmtId>
<Amt>
<InstdAmt Ccy="EUR">254.24</InstdAmt>
</Amt>
<CdtrAgt>
<FinInstnId>
<BIC>87654321</BIC>
</FinInstnId>
</CdtrAgt>
<Cdtr>
<Nm>Sophie</Nm>
</Cdtr>
<CdtrAcct>
<Id>
<IBAN>BE111111111111</IBAN>
</Id>
</CdtrAcct>
<RmtInf>
<Ustrd>Rydoo/2021-05-01/Sophie</Ustrd>
</RmtInf>
</CdtTrfTxInf>
</PmtInf>
</CstmrCdtTrfInitn>
</Document>

How to set it up?

The automatic SEPA file creation is part of the integration pack. Please contact your account executive or customer success manager to set up this automatic SEPA file creation. Reach out to [email protected] if you have any further questions.

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