The TravelPerk integration aims to reduce the time spent managing business travel and eliminate manual work to create expenses after booking your trips. All you have to do is connect your Rydoo to your TravelPerk account, and you’re all set up.

If you don’t have a TravelPerk account, please get in touch with TravelPerk directly.

What does the integration do?

All bookings made in TravelPerk will be sent to Rydoo, and expenses will be created automatically. The integration synchronises the following:

  • TravelPerk Invoice

  • Expense Date

  • Amount and Currency

  • Merchant: Already defined as TravelPerk to facilitate your reports.


How to connect Rydoo & TravelPerk?

  1. Go to your “Admin Setting” (you can find it on the left), and under the” Account Settings”, you must select “Integrations”.

    Note: For the activation, you must be the admin of both accounts.


  2. Once you are on the integrations page, you can click on Connect in the TravelPerk section.

  3. You will be redirected towards a TravelPerk widget to authorise Rydoo to access your account in TravelPerk.

  4. After authorising the application, the integration is now enabled and ready to synchronise your bookings and expenses.

Please configure the billing cycle to be immediate in your invoice profile. This will ensure that invoices will be created upon booking and synced directly to the employee's Rydoo account.

How does Rydoo know which employee’s account to create the expense for?

The expense will be created in Rydoo that matches the booker’s email address from TravelPerk.

Your past TravelPerk invoices

When you synchronise both accounts for the first time, Rydoo will import all past invoices automatically to your employee’s Rydoo profile.

Note: Every consecutive sync after the first one will only import new invoices that have not been synced yet and are more recent than the last imported invoice. The daily sync is scheduled at 6 am UTC+0.

How to get started?

  1. Book a trip in TravelPerk.


  2. Go to your Rydoo ACCOUNT.

  3. Click on “Expenses" on the left and select “All” to check the synced invoices.

  4. Select the expense with TravelPerk merchant.

  5. Tap and choose the best Group and Category for that expense.

  6. Choose how this expense should be paid in “Paid with” and submit.

How to test the integration?

We understand that you might want to test out the integration before you want to enable it for your Rydoo account. There are two options to test out the integration.

Option 1: Your trial or paying account on Production environment

At any time, you can connect your Rydoo production account to your Travelperk production account. Both accounts will have real invoice and expense data. Activate the integration on the following page: https://expense.rydoo.com/admin/settings/integrations

Pro tip: You can enable the integration and sync invoices manually. If you have the finance role you will be able to see all the invoices that were synced if you search for the merchant Travelperk. You can always remove all these expenses from the finance role and disable the integration if you want to revert.

Travelperk Production: https://app.travelperk.com/login

Rydoo Production: https://expense.rydoo.com/signup/en

Option 2: Connect Sandbox account of Travelperk with Sandbox account of Rydoo

When applicable, during the implementation of Rydoo you will get access to the Sandbox environment of Rydoo. If you set up the Travelperk integration on that account you can only connect to the Sandbox environment of Travelperk.

Please reach out to your account manager at Travelperk to discuss access to your Travelperk Sandbox account. Please talk with your customer success manager at Rydoo to discuss access to your Rydoo Sandbox account.

Travelperk Sandbox: https://sandbox-app.travelperk.com/login

Rydoo Sandbox: https://sandbox-expense.rydoo.com/signup/en

Important! It's not possible to mix Production and Sandbox environments.

Please let us know via [email protected] or talk with your Customer Success Manager if you have any further questions.

Cheers!

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