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HR connector: Hibob integration

  • Updated

What does the integration do?

The Rydoo - Hibob integration automatically synchronises the following:

  • Employees' data from Hibob to Rydoo

  • Assignment of Cost centers

  • Assignment of Supervisors

     

Specifics

  • New users created in Hibob will automatically be created in Rydoo.

  • Any changes in Hibob such as the assignment of supervisors or cost centers will also take place in Rydoo.

  • Rydoo takes care of the maintenance and mapping updates.

  • Daily synchronization. (overnight)

 

What does the mapping look like?

The integration will get the employees´ details from Hibob, the access should be set to be able to retrieve both active and inactive employees.

 

We will sync every user from Hibob with Rydoo every day.

Field description

Field in Hibob

Field in Rydoo

Email of the user. This property needs to be unique in your Rydoo account.

In case of an Email address change for a user, it will need to be manually updated in Rydoo at the same time as in Hibob.

Email

Email

First name of the employee

First name

First name

Last name of the employee

Last name

Surname

Direct manager of the employee and approver in Rydoo. There can only be 1 direct manager. If there is no supervisor then there is no approver set in Rydoo

ReportsTo

Approver

Legal entity in Hibob maps to a branch in Rydoo.

 

Branch Id = Site Id
Branch Name = Site

Site

(*configurable)

Branch

Employee number of the employee

id
(*configurable)

User ID

A department in Hibob maps to a group in Rydoo.

Users can only be part of 1 cost center.

 

Group Id = Department

Group name = Department

 

Department (*configurable)

Group

Status of the user. Active enables the user in Rydoo. Inactive disables the user in Rydoo.

 

If the custom field is used, value should be "Active" for every user that should be synced as active in Rydoo

Status

(*configurable)

Status

*configurable = It is possible to select any other field from Hibob from where the information should be synced.

Example: Instead of syncing data of Branches to Rydoo from the standard ´Site´ field of Hibob it is possible to specify an alternative field.

 

Set up the integration

  1. Create Service user in Hibob and gather the following information:
    ClientID:
    ClientSecret:

  2. Define the service user permissions by going to Settings > Roles & Permissions Applies To: Include Terminate users as well (so Rydoo will be able to deactivate users)

 

Manage Permissions: the following permissions should be enabled in order for the integration to retrieve all necessary details:

 

People > About > View selected employees´ About sections

People > Basic Info > View selected employees´ Basic info sections

People > Lifecycle > View selected employees´ Lifecycle sections

People > User Data > View selected employees´ User data sections

People > Work > View selected employees´ Work sections

People > Work contact details > View selected employees´ Work contact details sections

 

3. Gather the field names where your BranchName, BranchID, GroupName, and GroupID is stored in Hibob to your Customer Success manager
BranchName: (example: site)
BranchID: (example: siteId)

GroupID: (example: department)
GroupName: (example: department)

 

4. Provide information to Rydoo

Contact your dedicated Customer Success manager or in case you don't have one, send the information to connect@rydoo.com. You can share via a secure platform like Dashlane to share confidential information.

 

ClientID:
ClientSecret:
BranchName: (example: site)
BranchID: (example: siteId)

GroupID: (example: department)
GroupName: (example: department)
Status Field: (provide only if it is a custom field)
User ID Field: (provide only if it is a custom field)

E-mail address for error messages: