What does the integration do?
The Rydoo - Hibob integration automatically synchronises the following:
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Employees' data from Hibob to Rydoo
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Creation and assignment of Cost centers
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Assignment of Supervisors
Specifics
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New users created in Hibob will automatically be created in Rydoo.
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Any changes in Hibob such as the assignment of supervisors or cost centers will also take place in Rydoo.
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Rydoo takes care of the maintenance and mapping updates.
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Daily synchronization. (overnight)
Exception: the user sync is based on email address. If you wish to update the email address of a user in Hibob, make sure to also update the email address of the corresponding Rydoo user account manually on the same day, in order to avoid the sync creating a second account for the user.
What does the mapping look like?
The integration will get the employees´ details from Hibob, the access should be set to be able to retrieve both active and inactive employees.
We will sync every user from Hibob with Rydoo every day.
Field description |
Field in Hibob |
Field in Rydoo |
Email of the user. This property needs to be unique in your Rydoo account. In case of an Email address change for a user, it will need to be manually updated in Rydoo at the same time as in Hibob. |
|
|
First name of the employee |
First name |
First name |
Last name of the employee |
Last name |
Surname |
Direct manager of the employee and approver in Rydoo. There can only be 1 direct manager. If there is no supervisor then there is no approver set in Rydoo |
ReportsTo |
Approver |
Legal entity in Hibob maps to a branch in Rydoo.
Branch Id = Site Id |
Site (*configurable) |
Branch |
Employee number of the employee |
id |
User ID |
A department in Hibob maps to a group in Rydoo. Users can only be part of 1 cost center.
Group Id = Department Group name = Department
|
Department |
Group |
Status of the user. Active enables the user in Rydoo. Inactive disables the user in Rydoo.
If the custom field is used, value should be "Active" for every user that should be synced as active in Rydoo |
Status (*configurable) |
Status |
*configurable: It is possible to select any other field from Hibob from where the information should be synced.
Example: Instead of syncing data of Branches to Rydoo from the standard ´Site´ field of Hibob it is possible to specify an alternative field.
Important: for branch and group configuration, the name and ID of these fields will by default be mapped from the same corresponding field in HiBob. Example: group name and group ID will both be mapped from HiBob field 'Department'. If you wish to map the name and ID of groups (or branches) to 2 separate HiBob fields, our Technical team will first have to review the feasibility of this request.
We currently cannot accommodate two different type of fields for Branch or Group ID and Name. Either both Name and ID are custom fields or both default fields from HiBob.
Set up the integration
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Create Service user in Hibob and gather the following information:
ClientID:
ClientSecret: -
Define the service user permissions by going to Settings > Roles & Permissions Applies To: Include Terminate users as well (so Rydoo will be able to deactivate users)
Manage Permissions: the following permissions should be enabled for the integration to retrieve all necessary details:
People > About > View selected employees´ About sections
People > Basic Info > View selected employees´ Basic info sections
People > Lifecycle > View selected employees´ Lifecycle sections
People > User Data > View selected employees´ User data sections
People > Work > View selected employees´ Work sections
People > Work contact details > View selected employees´ Work contact details sections
3. Gather the field names where your BranchName, BranchID, GroupName, and GroupID is stored in Hibob to your Customer Success manager
BranchName & BranchID*: (example: site and site ID)
GroupName & GroupID*: (example: department)
Status Field: (provide only if it is a custom field)
User ID Field: (provide only if it is a custom field)
4. Provide information to Rydoo
Contact your dedicated Customer Success manager or in case you don't have one, send the information to connect@rydoo.com.
Please share credentials and confidential information via a secure platform or encrypted email e.g. Dashlane.
ClientID:
ClientSecret:
BranchName & BranchID*: (example: site and site ID)
GroupName & GroupID*: (example: department)
Status Field: (provide only if it is a custom field)
User ID Field: (provide only if it is a custom field)
E-mail address for error messages:
Important: for branch and group configuration, the name and ID of these fields will by default be mapped from the same corresponding field in Hibob. Example: GroupName and GroupID will both be mapped from Hibob field 'Department'. If you wish to map the GroupName and GroupID (or branches) to 2 separate Hibob fields, our Technical team will first have to review the feasibility of this request.