We have 159 standard export headers you can use when creating or customising your export templates.
Each header corresponds to a specific field in your expenses, users, or branches and helps ensure your export aligns with reporting, ERP or accounting requirements.
You can also add custom fields, user fields, or fixed/blank columns and values**,** to tailor exports to your needs.
How to Use This Glossary
- Go to Exports → Templates → Add Template → Add column in Rydoo.
- Use the Name field from this glossary when mapping data.
- If your ERP requires a custom field or manual placeholder, use Add blank column or Fixed value.
- Combine Custom fields or User fields with your standard headers to include extra company-specific data.
Glossary
Each column can be used as a header in your export templates.
| Name | Description |
|---|---|
| Amount | Total monetary value of the expense. |
| Approved by | The person who approved the expense or report. |
| Date approved | The date when the expense was approved. |
| Date approved (dd) | Day component of the approval date. |
| Date approved (MM) | Month component of the approval date. |
| Date approved | Parent field grouping for approval date. |
| Date approved (yyyy) | Year component of the approval date. |
| Audit flags | Flags or indicators for audit compliance checks. |
| Booking ID | Unique identifier for a booking or reservation. |
| Branch | Company branch associated with the expense. |
| Branch amount | Amount recorded in the branch’s currency. |
| Branch currency | Currency used by the branch. |
| Branch ID | Identifier for the branch office or location. |
| Category | Expense category (e.g., Meals, Travel). |
| Category hierarchy | Full hierarchy path of the category. |
| Category hierarchy number | Numeric path or code for category hierarchy. |
| Accounting code | Accounting or GL (General Ledger) code. |
| Category secondary code | Additional or secondary accounting code. |
| CFDI ID | Mexican tax document identifier (CFDI). |
| CFDI validation status | Status of electronic invoice validation (Mexico). |
| Code | Generic code or identifier for the record. |
| Comment | Additional comments about the expense. |
| Date completed | When the workflow step or report was completed. |
| Date completed (dd) | Day when the process was completed. |
| Date completed (MM) | Month when the process was completed. |
| Date completed | Parent grouping for completion date. |
| Date completed (yyyy) | Year when the process was completed. |
| Constant value | A fixed value field (for exports or placeholders). |
| Controlled by | Person or role who performed the control step. |
| Date controlled | Date of internal control validation. |
| Date controlled (dd) | Day part of control date. |
| Date controlled (MM) | Month part of control date. |
| Date controlled | Parent grouping for control date. |
| Date controlled (yyyy) | Year part of control date. |
| Country | Country linked to the expense or merchant. |
| Currency | Currency of the expense. |
| Email address of the employee or approver. | |
| Employee | Employee submitting the expense. |
| Enterprise number merchant | Merchant’s enterprise or tax ID number. |
| Errors | Error messages or validation issues. |
| Exchange rate | Currency exchange rate used for conversion. |
| Attachment | Receipt or document attachment. |
| Number of days/hours | Duration or time unit of expense. |
| Counter expense linked to | XPD reference to a related expense. |
| External attendees | External attendees (clients or partners). |
| External ID | External system’s reference ID. |
| Failed | Indicates a failure in processing or validation. |
| Foreign amount | Amount in foreign currency. |
| Foreign currency | The foreign currency type used. |
| Group | Expense or policy group name. |
| Group ID | Identifier of the group. |
| Group parent | Parent group in the hierarchy. |
| Group parent ID | Identifier of the parent group. |
| IBAN number | International Bank Account Number. |
| Image link | Link to the uploaded receipt image. |
| Internal attendees | Employees who attended the meeting/event. |
| Invalid reason | Reason the expense was marked invalid. |
| Invoice | Invoice document linked to the expense. |
| Invoice number | Number printed on the invoice. |
| Location | Location where the expense occurred. |
| Merchant | Vendor or merchant name. |
| Back and forth | Indicates a round-trip mileage claim. |
| Distance | Distance covered for mileage claim. |
| Mileage from | Starting location of the trip. |
| Occurences | Number of identical mileage trips. |
| Rate | Reimbursement rate per unit distance. |
| Mileage rate code | Code identifying the mileage rate. |
| Mileage rate name | Name or description of the mileage rate. |
| Mileage to | Destination of the mileage trip. |
| Unit | Unit of measurement (e.g., km, miles). |
| Net amount | Amount excluding taxes (net total). |
| Number of attendees | Count of people attending an event. |
| Account number | Bank or payment account number. |
| Card number | Credit or debit card number. |
| Payment method name | Name of payment method (e.g., Visa). |
| Ownership | Confirms ownership of the payment method. |
| Traveller ID | ID linked to the traveler's payment profile. |
| Payment method type | Type (e.g., company card, personal card). |
| Per diem deduction amounts | Deductions applied to per diem claims. |
| Per diem deduction codes | Codes representing deduction types. |
| Per diem deduction names | Descriptions of deduction types. |
| Per diem rate amount | Daily allowance rate. |
| Per diem rate code | Identifier for per diem rate. |
| Per diem rate name | Name of per diem rate. |
| Per diem region currency code | Currency for the per diem region. |
| Per diem region name | Name of the region for per diem. |
| Per diem supplement amounts | Extra allowance amounts. |
| Per diem supplement codes | Codes for supplemental allowances. |
| Per diem supplement names | Descriptions of supplements. |
| Per diem total time | Total time used for per diem calculation. |
| Processor transaction ID | Transaction ID from payment processor. |
| Project ID | Identifier of the related project. |
| Project | Project name associated with the expense. |
| Receipt | Receipt document for proof of purchase. |
| Reference number | GUID / internal Rydoo ID. |
| Reimbursable | Indicates if the expense is reimbursable. |
| Reject reasons | Reason(s) why expense was rejected. |
| Deleted custom field | Custom field that has been deleted. |
| Deleted user property | User-specific property removed from system. |
| Reported by | The employee who reported the expense. |
| Date reported | Date the expense was reported. |
| Date reported (dd) | Day part of report date. |
| Date reported (MM) | Month part of report date. |
| Date reported | Parent grouping for report date. |
| Date reported (yyyy) | Year part of report date. |
| Rfc number | Mexican RFC taxpayer ID number. |
| Row number | Row number in the dataset/export. |
| Status | Current status (e.g., Pending, Approved). |
| Submitted by | The person who submitted the report. |
| Date submitted | Date the report was submitted. |
| Date submitted (dd) | Day part of submission date. |
| Date submitted (MM) | Month part of submission date. |
| Date submitted | Parent grouping for submission date. |
| Date submitted (yyyy) | Year part of submission date. |
| Success | Marks successful processing or upload. |
| Tax amount | Tax amount calculated for the expense. |
| Tax code | Tax category or code applied. |
| Tax name | Tax description. |
| Tax (%) | Tax rate percentage. |
| Tax sub rate 1 | Secondary tax rate (if applicable). |
| Tax sub rate 2 | Additional tax rate (if applicable). |
| Total expenses | Total of all related expenses. |
| Transaction date | Date the transaction occurred. |
| Transaction date (dd) | Day of transaction. |
| Transaction date (MM) | Month of transaction. |
| Transaction date | Parent field grouping for transaction date. |
| Transaction date (yyyy) | Year of transaction. |
| Trip | Travel or trip reference. |
| Check-in date | Start date of hotel or trip. |
| Check-in date (dd) | Day part of check-in. |
| Check-in date (MM) | Month part of check-in. |
| Check-in date | Parent grouping for check-in. |
| Check-in date (yyyy) | Year part of check-in. |
| Check-out date | End date of stay or trip. |
| Check-out date (dd) | Day part of check-out. |
| Check-out date (MM) | Month part of check-out. |
| Check-out date | Parent grouping for check-out. |
| Check-out date (yyyy) | Year part of check-out. |
| Trip comment | Additional notes on the trip. |
| End date trip | Ending date of the trip. |
| End date trip (dd) | Day part of trip end date. |
| End date trip (MM) | Month part of trip end date. |
| End date trip | Parent grouping for trip end. |
| End date trip (yyyy) | Year part of trip end date. |
| Trip end hour | End time of the trip. |
| Trip from | Starting location of the trip. |
| Trip ID | Identifier for the trip. |
| Number of nights | Number of nights in a travel claim. |
| Start date trip | Starting date of the trip. |
| Start date trip (dd) | Day part of trip start. |
| Start date trip (MM) | Month part of trip start. |
| Start date trip | Parent grouping for trip start. |
| Start date trip (yyyy) | Year part of trip start. |
| Trip start hour | Start time of the trip. |
| Trip to | Destination of the trip. |
| Type | Type of expense (e.g., meal, hotel). |
| Upload date | When the receipt/document was uploaded. |
| Upload date (dd) | Day part of upload date. |
| Upload date (MM) | Month part of upload date. |
| Upload date | Parent grouping for upload date. |
| Upload date (yyyy) | Year part of upload date. |
| User ID | Identifier of the user/employee. |
| XPD reference | Internal expense reference code. |
| Add blank column | Adds an empty column to your export. Useful for placeholders or manual ERP data entry. |
Custom & User Fields
You can also select custom and user fields as a column.
- Custom field: Add a company-level custom field as a column or value in your export.
- User field: Add a user-level custom field as a column or value in your export.
Fixed or Blank values in Templates
You can also add fixed values or blank spaces as column values in your export:
- Fixed value: Type any value directly into the field and press ⏎ Enter to save it.
- Blank space: Press the spacebar once and then ⏎ Enter to insert an empty (space) value.
💡 Tip for Building Export Templates
You can combine multiple values from your Rydoo data into a single export column when creating a template. E.g.: add Amount, a space, and Currency to display them together in one cell.
Getting Help
If you have questions or need assistance with setting up a specific template, our support team is here to help. Contact your CSM or connect@rydoo.com.