How it works

You can add up to 4 tax rates per expense.

To add multiple VAT rates:

1. Open your expense
2. Click Add tax rate
3. Select the applicable tax rate from the dropdown

For each tax rate, the following fields are available:

• Base (subtotal – VAT amount)
• Tax amount
• Subtotal

⚠️ Important - The sum of all subtotals must equal the total expense amount. If not, the expense cannot be submitted, approved, or exported.

You can also combine multiple VAT rates with an “Other tax rate” if needed.

Creating a multiple VAT expense

A multiple VAT expense is created like a regular expense, with additional tax lines.

You can:

• Add multiple tax rates when creating a new expense
• Or edit an existing expense and add tax rates afterwards

ℹ️ Tax rates can only be selected once a group is assigned to the expense.

Exports

Multiple VAT is supported across all export types:

• Standard exports (CSV, XML, PDF, Excel) ✅
• Accounting exports (CSV, XML, PDF, Excel) ✅
• Templates (CSV, Excel) ✅
• Integrations:
  • Xero ✅
  • QuickBooks ✅
  • Exact Online ✅
  • NetSuite V1 ✅

How exports work

Although multiple VAT lines appear on a single expense in Rydoo, they are split into separate lines in exports.

Each tax rate generates a separate export line.

The following fields will differ per line:

• Amount (subtotal)
• Tax (%)
• Tax name
• Tax amount
• XPD

All other fields remain the same.

This ensures that expenses can be correctly processed in your ERP or accounting system.