Mileage Reimbursement is a way for employers to compensate their employees for work-related travel with a rate per kilometer/mile. Generally, this is applied for using their personal vehicles for work-related travel.
Mileage claims can be added via web and mobile. Mileage rates are predefined in the settings and based on company and government rules (the setup is done per branch/ entity).
This article explains how Admins can set up mileage rates in the Admin settings:
1. Go to Admin settings.
2. Go to the Mileage page.
3. Click + Add mileage rate.
4. Fill in all the necessary fields and save
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Field Name |
Description |
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Rate Name |
Enter the mileage name rate. Maximum of 200 characters. |
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Rate Start Date |
Enter the date when the rate starts. |
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Vehicle Group |
Select which vehicle type users could choose from. Example: Engine size, Car brand and etc. |
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Travel Mode |
Choose from the drop-down menu:
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|
Set Mileage Rate |
Enter the amount/rate per distance. |
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Currency |
Select from the drop-down menu which currency follows the rate. |
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Distance Unit |
A unit that the user follows:
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Code |
Enter the account code that will show on Accounting Reports. Maximum of 255 characters |
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Active |
When checked, the mileage rate will be active for users. |
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Reimbursable |
When checked, any mileage expenses will be reimbursed to users. When not checked, mileage is for reporting purposes only. |
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Branch |
Select the branch to where the mileage rate is applied to. NOTE: You can only associate one branch per mileage rate |
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User property (optional, if enabled) |
If you want to limit the mileage rate to users/vehicle group/..., find more information here. |