Mileage claims can be added via web and mobile. Mileage rates are predefined in the settings and based on company and government rules (the setup is done per branch/ entity).
This article explains how Admins can set up mileage rates in the Admin settings:
1. Go to Admin settings.
2. Go to the Mileage page.
3. Click + Add mileage rate.
4. Fill in all the necessary fields and save
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Field Name |
Description |
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Rate Name |
Enter the mileage name rate. Maximum of 200 characters. |
|
Rate Start Date |
Enter the date when the rate starts. |
|
Vehicle Group |
Select which vehicle type users could choose from. Example: Engine size, Car brand and etc. |
|
Travel Mode |
Choose from the drop-down menu:
|
|
Set Mileage Rate |
Enter the amount/rate per distance. |
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Currency |
Select from the drop-down menu which currency follows the rate. |
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Distance Unit |
A unit that the user follows:
|
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Code |
Enter the account code that will show on Accounting Reports. Maximum of 255 characters |
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Active |
When checked, the mileage rate will be active for users. |
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Reimbursable |
When checked, any mileage expenses will be reimbursed to users. When not checked, mileage is for reporting purposes only. |
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Branch |
Select the branch to where the mileage rate is applied to. NOTE: You can only associate one branch per mileage rate |