If you create an expense where you were not the sole participant and also paid for colleagues or externals, then it is useful to tag these in the expense so that your company knows who participated. For example, for a team dinner, you can easily add your team members as attendee’s in the expense by typing an @ in the comments followed by their name.
Mobile
1. Go to the comment section of the expense and add someone as an attendee by clicking the '@'
2. Select the attendee you want to add and click Done.
3. The attendee is added to the expense.
Note: If the attendee name is not available in the selection, you can tap on the Add button on the right hand side of the screen. Fill in all the required fields, then click Save at the top right corner of the screen. You will now be able to select the new attendee.
Web
1. Go to the comments section of the expense and type @.
2. When you enter the '@', a drop-down menu with your different colleagues will appear. Select the colleague you want to add as an attendee.
Note: If the attendee name is not available in the selection, you can tap on the 'Add external attendees' button. Fill in all the required fields, then click Save. You will now be able to select the new attendee.
3. The attendee is added to the expense.
________________________________________________________________________________
NOTE: The maximum number of attendees varies on the number of characters inside the comment section. Maximum of 2000 characters.
ERROR message "The mentioned user's full name is not valid":
If after adding your attendee, you get a pop-up message saying "The mentioned user's full name is not valid", please check if there is a white space after the attendee's name and delete it.
IMPORTANT: Unlike User Guest, a Company Guest is available on the company level, this means any user in the company can find and add this specific company guest as an attendee at their expense. Also, it’s only possible to create company guests via an API (there’s no user interface for it like you have with user guests). For more information about API click here.