💡 Find out about our latest product changes as we continue improving Rydoo to help your team simplify expense tasks and flows.
4 December, 2024 // Finance, Admin
Scheduled exports ⏰
Rydoo's Scheduled Exports enable Finance teams to schedule exports in their preferred format and template, at a specific time and frequency. This can be used, for example, to facilitate seamless data imports into ERP systems. Find more information about Scheduled Exports here.
2 December, 2024 // User
Create and manage trips on the Mobile app 📱
In the new Trips tab on Mobile, you have an overview of all your trips and be able to add, edit and delete trips. Moreover, you have the option to create expenses from the trip and view all expenses linked to a trip.
20 November, 2024 // Finance
Group expenses by trips and users 💻
Expenses can now be grouped by trips and users in your expense overview.
6 November, 2024 // Finance
Rename export files ✏️
You can now edit the export file name.
16 October, 2024 // Finance
Smart Audit flags in Templates ✨
We have added a new column to select for your Template: Audit flags. Find more information about Smart Audit here.
16 October, 2024 // Finance
Templates: new features 📁
Template users can now:
- Add multiple values in one cell
- Add the same value multiple times
- Add constant values
- Add empty columns
Find more information about Templates here.
18 September, 2024 // Finance
Shared templates 📁
Template users can now create or edit an existing template and set it to shared, so everyone in the organisation can consistently export expense data in the same format. Find more information about Templates here.
5 September, 2024 // User
Add trips on Mobile 📱
Planning trips on mobile is now simpler than ever! Just tap "Add Trip" on the homepage to get started.
Stay tuned for more exciting updates for trips on mobile 👀.
21 August, 2024 // Approver, Controller, Finance, Admin
Limit Smart Audit checks to branches ✨
Admins now have the option to limit Smart Audit checks to specific branches, instead of the entire company. This supports compliance with local policies.
Find more information about Smart Audit here.
14 August, 2024 // Approver, Controller, Finance, Admin
New Smart Audit checks ✨
We are excited to again announce 5 new checks in our Smart Audit suite:
- OCR confidence
- Screenshot detection (mobile, desktop or tablet)
- Exchange rate tolerance
- Approver & controller as attendee
- External attendees
Learn more about these new checks here.
31 July, 2024 // Finance, Admin
Block auto approval based on Smart Audit checks ✨
Rydoo Smart Audit is already equipped with an extensive range of checks. We're expanding by introducing a feature to block auto-approvals/controls based on these audit checks. This improvement will allow approvers to concentrate solely on expenses that genuinely require their attention.
Find more information about Smart Audit here.
4 July, 2024 // Finance
Datev integration 🔗
Rydoo launched the Datev integration 2.0. DATEV is a leading provider of software and IT services for tax consultants, auditors, lawyers, and businesses. By integrating Rydoo with DATEV, your company can automate the transfer of expense records, reducing the need for manual intervention and improving data accuracy. Learn more.
4 July, 2024 // User, Approver, Controller, Finance
New Exports page 📁
Introducing our new Exports page: a centralised hub for all your export needs, designed with a future-proof UI/UX for enhanced convenience. The highlight is the Templates feature, empowering Finance to extract Rydoo data in customisable formats. Learn more.
3 July, 2024 // Approver, Controller, Finance, Admin
New Smart Audit checks ✨
We are excited to announce 4 new checks in our Smart Audit suite:
- Transaction receipt check
- Advanced duplicate detection
- Receipt-expense match
- Attendees per diem check
Learn more about these new checks here.
27 June, 2024 // Approver, controller
Edit as approver/controller on Mobile 📱
Approvers and controllers now have the ability to edit expenses before giving their approval on the Mobile app.
23 May, 2024 // Approver, Controller, Finance, Admin
Smart Audit ✨
Introducing: Rydoo Smart Audit ✨
This is the AI-powered expense monitoring system that will transform the way your team manages expenses. Cut down on unnecessary and time-consuming manual checks. With Rydoo Smart Audit, you can automatically analyse every expense to easily catch non-compliant claims.
Learn more here.
8 May, 2024 // User
Reminder notification: expenses to submit 🔔
We've implemented a mobile push notification reminding users of the to be submitted expenses in their to do list.
24 April, 2024 // Approver, Controller, Finance, Director
The new expense pages for power users are here 💥
We are introducing new versions of the approver, controller, director and finance expense pages. You can enable the new pages via feature preview.
These pages come with a:
- Sleek and intuitive design, like we introduced on the personal expense page
- Performance improvements
- Future-proof architecture for upcoming features
Find out more here.
27 March, 2024 // Admin, User, Approver, Finance
Smart policy flags 🚦
Rydoo launched smart policy flags! To clarify the flags for your employees, we have differentiated them into three categories: out of policy, warning and info.
This will help employees better understand the expense policy and prevent them from submitting expenses that deviate from these guidelines. Learn more.
11 March, 2024 // Finance
Templates 📂
With our newest Templates, we empower Finance to extract Rydoo data in formats that best suit their needs. You can choose columns, reorder columns, change header naming and save the template. Find more information about Templates here.
11 March, 2024 // Admin
Travelperk integration: one invoice for individual trip 🛫
It is now possible to have one invoice for an individual trip for the Travelperk integration.
6 March, 2024 // Finance
Rydoo cards virtual cards for Finance 💳
Rydoo now offers the possibility for Finance to create virtual cards. Find out more here.
1 December, 2023 // User, Finance, Admin
Canadian tax rates 🇨🇦
Rydoo upgraded its solution to seamlessly incorporate the tax rates of all 13 Canadian provinces and territories, simplifying Canadian tax management for all parties involved.
30 November, 2023 // User
AI autofill 🪄
This new capability uses Artificial Intelligence to identify and auto-populate the merchant category, country, and tax rates from paper and digital receipts.
In order to ensure a seamless transition, we will roll out this feature gradually. Initially, administrators of companies with less than 15 categories will have the option to enable or disable the AI autofill function for all Rydoo users. This can be done here. Over the next few weeks, we will gradually expand access to this feature, including more administrators in the rollout.
17 October, 2023 // User
Multiple attachments on Mobile 🖇️
It is now also possible to add multiple attachments to an expense in our Mobile app.
Rydoo cards expenses tab 🏷️
Users will now be able to see all expenses made with the Rydoo card in the card details. Learn more.
Travelperk integration: sync only trips or expenses 🛫
As from now, you will be able to choose whether you want to sync both expenses and trips, only expenses or only trips between Rydoo and Travelperk. Learn more.
Rydoo cards module in Users page filters, export and import 🔎
In the Users page, you can now filter on users that have the Cards module enabled. Additionally, this is indicated in the user exports (and imports). Learn more.
Rydoo Cards account statements 🗒️
The new account statements allow to track spendings with Rydoo Cards in one overview. Since end of September it is also possible to export the account statements. Learn more.
Rydoo Cards push notifications 🔔
We implemented multiple push notifications related to Rydoo Cards. Users will receive a notification on their Mobile phone, when a Rydoo Card is approved/rejected/updated and when an expense is created from the Rydoo Card transaction.
To learn more about how to use Rydoo cards, watch our demo video.
Workday integration 🔗
The Rydoo - WorkdayHR integration enables our clients to automatically import employee data and approval chains directly from Workday to ensure employee data is always consistent and up-to-date. The integration allows:
- Importing Employee data from WorkdayHR
- Creating and updating users in Rydoo
- Assigning the supervisors as approvers in Rydoo
- Assigning each user to specific groups based on their cost centres
API - Payment methods & Transactions 💡
You can now use Rydoo’s API to manage your company’s payment methods and add transactions. This will be handy for those who want to automate adding new payment methods, updating existing ones, and adding recent transactions from a source of your choice
IDW PS880 Certification for Germany 🇩🇪
Multiple wallets available in Rydoo cards 💳
Two new languages: Ukrainian and Russian
Rydoo is now also available in Ukrainian and Russian. You can change your interface language in your personal settings.
28 Mar, 2023 // Admins
Rydoo Cards are here! 💳
We’ve always had one goal: to make expense management the easiest part of your job. And it just got easier. With Rydoo physical and virtual cards you’re able to find the perfect balance between employee empowerment and financial control.
How does it work?
-
A user requests a physical or virtual card and their manager approves it.
-
Every time a card is used, Rydoo creates a matching expense in real-time.
-
The user snaps the receipt and adds it to the expense in the Rydoo app.
Want to know how to enable this module in your account? Head over to rydoo.com/cards or send us an email at cards@rydoo.com.
5 Febr, 2023 // Users
Push notification rejected expense 🔔
Introducing the latest addition to Rydoo: the new rejected expense push notification! Now, never miss a rejected expense, as you'll receive instant notifications for any rejected expenses, allowing you to promptly review and take necessary actions.
31 Jan, 2023 // Users
Real-time policy warnings ⚠️
Rydoo offers real-time rule warnings to make sure users fill in the correct information before submitting their expenses, now available on Mobile and Web.
3 Jan, 2023 // Users
Travelperk integration 2.0 💼
We released a new version of our Travelperk integration. For every booking made in Travelperk, we now automatically create a trip in Rydoo. Read all about this and the other new features in our help center article.
06 Jan, 2023 // Admins
Limit custom fields to branches or categories
It is now possible to limit custom fields to specific categories or branches within our enterprise subscription plan. You can make custom fields appear based on the selected category or branch. Learn more!
30 Nov, 2022 // Users
Duplicate expenses and mileages on web
Already available on mobile, but now also possible on our web version. Open the expense you want to duplicate, go to "Actions" in the upper-right corner and select "Duplicate". Perfect for recurrent trips and expenses. Learn more!
22 Nov, 2022 // Admins
Introducing: Rydoo Marketplace
Rydoo has launched a centralised page to explore all 34 integrations and partnerships available. You can also activate specific integrations with a few clicks. Learn more!
22 Jul, 2022 // Mobile
Create expenses from your transactions on mobile
An overview of your transactions which haven’t matched yet with an expense is available on mobile. Select your transaction and create an expense directly from it.
21 Jun, 2022 // Users
New transactions page interface
Our transactions page has been improved. With our new layout is now easier and faster to manage and view transactions. We also implemented a new transactions import template (XLSX).
10 May, 2022 // Admins
Approver and controller information available on mobile
The mobile application now makes it possible to find out who approved or controlled your expenses. Go to expense activity > Approver / Controller.
02 May, 2022 // Admins
Real-time rule warnings are now available on mobile
Once you press the submit button, our system validates the expense details based on the set rules. If a rule is triggered, a pop-up with the rule message will appear on your mobile app.
20 Apr, 2022 // Admins
New interface for the Expense Page
Check out the new user interface for the expense page by switching the pages using the Feature Preview Panel. Go to your profile, select "Feature previews", and a panel will appear on the right.
06 Apr, 2022 // Admins
New interface for Custom fields
Custom fields have been redesigned with a new user interface to give you more flexibility. Create lists or text custom fields, make them visible to certain roles, and much more. Check it out!
04 Apr, 2022 // Mobile
Company message on the mobile app
Now, your company message is also available on the mobile app. Simply go to Rydoo Settings > Company message.
10 Mar, 2022 // users
Rydoo's new brand identity
Rydoo launched a new brand that reflects more fun, functional, friendly, and inviting aesthetic. Visit our blog and brand portal to learn more.
28 Jan, 2022 // Mobile
Scan receipts automatically with Auto-snap
A picture of the receipt is taken automatically without tapping the camera button. This functionality can be turned On/Off by tapping the shutter icon on the top.
15 Dec, 2021 // Users
Support for E-fapiao receipts (.OFD files)
Rydoo supports reading Chinese E-Fapiao receipts in the .OFD format. Simply forward yours .OFD file to receipts@rydoo.com to create expenses in your account. Please send from the same email associated with your Rydoo account.
10 Dec, 2021 // Mobile
Dark mode on the mobile app
Choose the theme of your preference in our mobile app, by easily switching between light and dark themes. Go to Rydoo Settings > Preferences to turn it on.
10 Dec, 2021 // Mobile
Upload file as a receipt
It is now possible to attach a PDF file as a receipt when creating a manual expense. Go to add expense manually and attach your file.
06 Dec, 2021 // Card Transactions
Improved experience when uploading transactions feed in CSV
When uploading your transactions on Rydoo with CSV, you will be prompt with a window that will allow you to:
-
have an overview of your selected User preferences (Date Format, Decimal Separator)
-
select a different comma separator for this specific download
-
Download your transaction template
-
access the right helpcenter article for more information
Learn more in this article
19 Nov, 2021 // Admins
Import approvers and controllers in bulk
Whether you are onboarding a new branch, or you want to update the approvers or controllers, you can now do it in bulk. Go to the users page, export the list of approvers, open the .xls file, make the respective changes, save, and import it back. Done! Learn more
19 Nov, 2021 // Admins
Out-of-office management as an admin
Today, approvers can manage their out-of-office settings on Rydoo. But what if they forget? Well, as an admin you can now set up the out-of-office configuration for any type of user (approvers, managers, etc.)! So you can make sure that expenses are not getting stuck with out-of-office approvers.
19 Nov, 2021 // Admins
Mix approval flows
If you make use of two approval levels, now you can define different types of approvals for each level. For example, you can set up the first line of approval (approvers) at a user level, and the second-line of approval (controlling) at a branch level. Or vice versa. Up to you! Learn more
19 Nov, 2021 // Admins
Assign a conflict approver for custom fields
Are you assigning approvers of expenses based on a custom field? Now you can assign a conflict approver for that specific custom field.
💡 A conflict approver is for example when you have a different type of approver for project-related expenses than the approver for regular expenses. If you want to implement this, then custom fields can help - email us at hello@rydoo.com to help you set it up.
19 Nov, 2021 // Admins
Assign approvers and/or controllers at a Branch level
Now you can indicate a manager to be the approver of a Branch in one click. If you select person A to be the approver of Branch X this means that when all users of Branch X submit their expenses, Person A will be their approver by default. Learn more
💡Remember that you can also assign approvers or controllers at user, project, group, and custom field levels. Learn more
13 Oct, 2021 // Rydoo Insights
Limiting user access to one or multiple branches on Insights
Great news for all customers already using Rydoo Insights, as an admin now you can indicate which users get all company information or only of specific branches.
This feature improved as well the way how Insights is enabled at a user level. To do so now you must go to the users' profile on the admin settings, and when in the Roles section make sure the "Analyst" role is enabled. Only then you will see the option to select one or multiple branches.
💡 You will only be abe to see the "Analyst" role if you have Insights as part of your subscription plan. Would you like to see if Insights is for you? contact us at hello@rydoo.com.
13 Sep, 2021 // Admin
Limit categories to specific groups in bulk
When importing or updating categories in bulk - you can now limit multiple categories to a specific group(s). See all the details here
💡 Learn why and when to use our bulk-import feature for categories here
4 Aug, 2021 // Mobile
Matching transactions with the mobile app
Now you can match transactions with a few taps and on the go. Try it now! Open the expense you want to match, scroll down, tap on Match card transaction and select the respective transaction from the list. Done!
28 Jun, 2021 // Connected platform
Integrate Rydoo to your Personio account
This integration automatically provisions your employee data from Personio into your Rydoo account. The daily automated sync will ensure that new Users are created, supervisors are assigned as approvers on Rydoo, and users are assigned to the correct cost center.
14 Jun, 2021 // Mobile
Change routes of your mileage expenses
We just made it possible to change your mileage expenses routes with the mobile app as well! After you type in the From and To addresses, the routes will be calculated and the "Change route" button will automatically appear over the map.
14 Jun, 2021 // Mobile
Filter expenses by status
Easily check the status of your expenses with the mobile app! Simply tap on the filter icon, and select the specific status. This doesn't apply for mileage and per diem expenses (yet!)
14 Jun, 2021 // Mobile
Mentions - Select multiple contacts
When mentioning people in your expenses, you'll be able now to multi-select when searching for them. This includes the recently added ones!
12 May, 2021 // Mobile
Fill in your expense details while we read your receipt!
Great news! We made it possible for you to fill in the expense details while we read out the date, amount, currency, and merchant your receipt! This reduces, even more, the time it takes to submit your expenses. Try it now with the latest version of the mobile app!
*This update is only available as of the app version 6.2.0. You don't know under which version is your app running?
10 May, 2021 // Mobile
Mentions - group of users recently added
When mentioning people on your expenses we show you the recently used at the top. Now we also show you a group of people recently used! Perfect when having recurrent expenses where the same people have to be mentioned!
💡 Learn more about adding attendees (mentioning people) in this article
15 Apr, 2021 // Admin
Tax rates page: New look and new features
The tax rates page has a new look! You will find a couple of new features that will come in handy when creating new rates or managing existing ones.
-
Add a code to a sub-rate
-
Bulk actions: activate/deactivate and delete several tax rates at once.
-
Filter
-
Import & export in bulk (learn more)
💡 Managing your tax rates is a great way to speed up the expense workflow. From the moment employees need to define the specific tax rate when creating expenses, to the moment when you need to export the data to claim those taxes back.
8 Apr, 2021 // Mobile
Improvements for iPad & tablets
We have enhanced the experience on iPad and other tablets for all users. Improvement in its performance, responsive to different screen sizes, and supports the landscape mode.
8 Apr, 2021 // Mobile for approvers
New tag: "Distance edited"
When approving mileage expenses, you will be able to identify which ones had the distance edited. When employees create mileage expenses we use Google Maps API to calculate the distance. If they took a different route, they can edit the distance.
8 Apr, 2021 // Exports
Attachment images available via XML & API automated exports
Attachments are now part of the XML and API automated export files allowing to book the image of attachments in third-party tools.
More information in regards to the technical details can be found on:
25 Mar, 2021 // Mobile
Email deep-linking to the Rydoo app
When opening the "Rydoo activity overview" emails with your smartphone and tapping on a link that directs you to our app, it will now open the mobile app (if you have it installed) instead of a mobile-browser that takes you to the web-app.
25 Mar, 2021 // Mobile
Share images from the photo gallery to Rydoo
If you have images of receipts on your phone gallery now you can send them directly to the mobile app. Open your photo gallery, select the picture(s), tap on the icon "share", and select Rydoo as shown below. Our OCR will read out the information and create the respective expense(s). It works for both iOs and Android!
16 Mar, 2021 // Built-in Compliance
Rydoo's integration with the Incomes register (Tulorekisteri) 🇫🇮
Does your company have employees on a Finnish payroll? We just launched an integration with the local Incomes Register (tulorekisteri) that saves you time, gives you control, and helps you stay compliant when declaring reimbursed expenses in Finland.
15 Mar, 2021 // Mobile
Edit exchange rate - now available on the mobile app!
When creating an expense with a foreign currency you can now edit the exchange rate with the mobile app as well. Simply tap on the value under the "converted amount" section, type the new amount and hit save. The exchange rate will be automatically adjusted.
15 Mar, 2021 // Mobile
Search Expenses
Now you can search throughout your expenses with the mobile app too! Tap on the search icon on the upper right corner and look for that specific expense.
15 Mar, 2021 // Mobile
Push notification: expenses pending to be submitted
We just introduced pushed notifications to let you know if you have expenses uploaded waiting to be submitted. These will be sent once a week. Make sure you have notifications enabled for Rydoo on your phone settings
8 Feb, 2021 // Mobile
Attach receipts to mileage expenses
Now you can attach receipts to your mileage expenses on mobile as well! If this is not requested by your company, don't worry, it is an optional field.
21 Jan, 2021 // Mobile
The tips & tricks section
We have added a Tips & Tricks section on the mobile app settings, where we'll publish the top tips to help you get the most out of the mobile app and complete your expense tasks in a matter of seconds!
21 Jan, 2021 // Mobile
Quick access to '@' when mentioning a colleague
When creating an expense, you can easily mention someone by either tapping on the '@' symbol on the light blue banner, or by tapping on '@' on your phone's keyboard.
11 Jan, 2021 // Mobile
Adjust your receipt images before submitting
We brought back the Crop and Rotate features! After snapping a picture of your receipt, simply tap on 'Adjust'. Move the corners of the frame to adjust the cropping area. Rotate the image to the left or right. Hit 'Save'. You're done!
21 Dec, 2020 // Mobile
Mark an expense as 'Not a duplicate'
As your personal assistant, Rydoo flags expenses with the same amount, date, and currency to prevent you from uploading duplicates. Now you can easily remove such flag by tapping on “Not a duplicate” to proceed with submitting such expense.
21 Dec, 2020 // Mobile
Push notifications for approvers
We just introduced pushed notifications for approvers. If you are an approver you'll be receiving these mobile reminders when you have expenses pending for their approvals. Make sure you have the notifications enabled for Rydoo on your phone settings.
11 Nov, 2020 // Mobile
Duplicate expenses and mileages on mobile
Perfect for recurrent trips and expenses. Open the expense you want to duplicate, tap on the three-dots at the upper-right corner, tap on "duplicate expense", and a new expense detail page will be open. Add a date, upload the receipt if mandatory, and hit submit!
